Playbook ยท Tournament directors

Create the event once.
Everything else lives on it.

Teams, schedule, officials, staff, money. One record from the day you open registration to the night you settle up, and every change reaches the people it touches.

Before

Build the event and fill it

Set up the tournament, open it to teams, and let the schedule and the officials follow from the teams that registered.

Registration

Open team signup

Teams register, pay and upload rosters and waivers in one flow. Balances, clearance and who still owes are on one screen.

Scheduling

Build pools and brackets from your teams

Divisions, pools and brackets come from the registered teams. Courts and time slots are laid out for you, and you move what you want to move.

Officials

Post games to officials

Set crew size, hours and rate per court, per day. Officials see the work, accept what they want, and you watch coverage as one number.

Staff

Staff every court

Court monitors, supervisors, scorers and the check-in desk are scheduled on the same board, with the same rates and the same payout.

Camps

Run a camp inside the tournament

Claim courts and hours for a referee camp. Those games become camp games, campers are placed on them, and clinicians evaluate from courtside.

Communication

Tell everyone once

Event details, housing, arrival and rules go out to teams, officials and staff from one place, in the channel each person chose.

During

Run game day from one board

The floor tells you what is wrong. You fix it, and the fix tells everyone it affects.

The change ripple

Move a game, everyone already knows

Change a time, a court or a day. Both teams, the assigned officials and the court staff get one message each. Everyone else hears nothing.

Day board

See problems, not everything

An empty seat, a late crew, a no-show. Problems rise to the top with the fix already suggested. Everything that is fine stays quiet.

Check-in

Know who is actually here

Officials and staff check in by scan at the court. Attendance is what happened, not what somebody remembered on Monday.

Scout

Ask instead of digging

Which teams have not paid? Who is free at 10:40? Scout answers from your event and drafts the message. You send it.

After

Settle up and prove it

Money follows what actually happened. The wrap report is ready before you leave the building.

Payouts

Pay officials and staff Sunday night

Each person is paid for the games they worked, at that court-day rate. Anyone missing a W-9 is named with the reason, not silently skipped.

Team money

Close the books on teams

Team payments in, refunds and adjustments out, and a balance per team that matches what the registration record says.

Reporting

Hand over the wrap report

Games played, coverage, attendance, spend and incidents in one report you can hand to a partner, a sponsor or a venue.

Tax

1099s at year end

Every payout is already tracked. Year-end forms are generated from what the platform paid, not reconstructed from a spreadsheet.

First event live in ten minutes.

Free to start. Build the event and, depending on your playbook, open it to teams, post your games to officials, or both. Nothing to sign, nobody to call.